Imagup General Magazine 2024
When you hear the term ‘monitoring,’ the chances are that you think about it as something an organization would do when they don’t trust their employees. But, it is time to think differently and understand the fact that employee monitoring is not something done due to mistrust. Instead, it is something that plays a crucial role in uplifting your company’s productivity levels.
Numerous advantages come knocking on your doors when you introduce employee monitoring software in your company. And, some of these advantages are not even advantages for the company. These are advantages that benefit the employees. Since it is important to always keep track of whatever is happening in your company, it is always better to rely on employee monitoring to keep track of the direction in which your business is headed.
Analysing The Benefits Of Employee Monitoring
If you are still unsure about implementing employee monitoring in your organization, here are 10 great reasons that will definitely convince you! If you want to know more about employee monitoring software, visit here.
1. Improve Employee- Employer Relationship
Employee monitoring can greatly help to improve the relationship between employees and the employer. By monitoring your employees, you can note down the mistakes they make and avoid talking about it then and there itself. Later, you can revisit and discuss them with the employees. You can even offer suggestions to improve these issues and correct the mistakes they made.
If you keep on pouncing on them every single time they make a mistake, they might get self-conscious and anxious. They might even lose their confidence, and thereby their productivity levels will also be affected. Also, the employee might develop resentment against the employer as they keep questioning and pointing out mistakes often. Hence, it is always better to track, note down the mistakes and address them together at the right time.
2. Spot Your Employee’s Strengths
Contrary to popular belief, employee monitoring doesn’t spot mistakes alone. It helps to spot the strengths of the employees as well. It helps your employees to know what are they doing right. This will motivate them and assure them that they can continue doing whatever they are doing and even try to make it better.
You can make use of employee monitoring software to monitor the performance of the employees and take regular screenshots of their activities. The screenshots of them performing better than expected can be separately saved. You can even show it to them and acknowledge their efforts.
3. Spot Your Employee’s Weaknesses
When the employees are being monitored diligently, you can easily spot the mistakes they make. When you spot them committing any mistake, you can either wait and note down the mistakes or talk to them right away. Depending on the gravity of the situation, you can make a decision. If it is something important and needs to be rectified soon, you can talk to them on the spot and make them realize their mistake. If you can wait, then note down the mistakes and discuss them later during a performance review.
Also, the monitoring system can be used as a powerful tool to gather evidence. The employees can themselves see the mistakes they are committing in real-time. This will help them to work towards correcting these mistakes and improving their performance levels. You can also help them by offering suggestions to improve their productivity.
4. Monitor The Attendance
Employee monitoring tools are one of the easiest ways to monitor the attendance of your employees. Their login time, log-off time, and the number of hours worked on that day will be available for you to check whenever you wish. Also, the employees can easily apply for leaves using the employee monitoring software and get it approved. This again saves time for both you and the employee as they need not wait to talk to you to apply for a leave.
Employee attendance was always a cause of worry for companies as there were no proper track records available to argue a case against an employee if required.
Also, the number of times an employee takes breaks during the day also goes unnoticed. But employee monitoring software helps to solve all these riddles as managers can easily get all these details with just one click.
5. Prevent Unauthorised Access
Your employee monitoring tool can also help in tightening security. Using the monitoring system, you can check who has access to what. It helps detect unauthorized access, whether done by accident or maliciously. The employee monitoring software will alert the employers when a user accesses a folder or data they are not supposed to. This will help you to investigate a potential breach and detect whether it is a suspicious activity. You can analyze the intent of the person and take necessary actions accordingly. Thus, using employee monitoring software, you can easily safeguard your organization’s sensitive data and prevent insider threats effectively.
6. Re-allocate Resources Better
Data always plays a crucial role in decision-making. By using an employee monitoring system, you can easily collect and analyze the necessary data. The information you get by analyzing this data can be used to make crucial decisions in your business. You can check the usage of both resources and time using your time tracking software and analyze how your resources are being used on an average day.
This will help you in re-allocating or redirecting resources to ensure that the resources are being used effectively and efficiently. As you start using resources effectively, your company’s overall productivity also shoots up. Also, it will help you to achieve targets faster and easier.
Employee monitoring is the present and the future of today’s businesses, especially with remote working leading ahead in times of pandemic. Monitor better to make decisions better and trigger your business to the top. If you have not yet implemented an employee monitoring software in your organization, now is the time to do it! Implement it to see the difference in your company’s productivity levels.
